The Tutor/Mentor Connection has been using a simple questionnaire since 1993 to try to learn who operates volunteer-based tutor/mentor programs in Chicago, and where they are located. We share this information in an interactive, map-based locator in an attempt to help each program attract needed resources to constantly improve what the do while at the same time helping new programs grow in underserved areas.  See this at http://www.tutormentorprogramlocator.net

Our aim is to help leaders use this information to build strategies that help constantly improving programs grow.

We need to understand:

·   What programs operate

·   What age groups do they serve

·   Where are they located

·   How many youth and volunteers are involved

·   What type of tutoring and/or mentoring do they offer

·   Which programs include arts, technology, music, writing and other unique learning strategies

·   how long has each program been in operation; how many are less than 3 years old; how many are between 4 and 8 years old;  how many have operated 9 or more years

·   How do programs show what they do via their web sites

·   How many point to research links on their web sites to demonstrate why they do what they do

·   How many intend to transform what volunteers do as part of a strategy to increase what they can do to help kids

·   Who funds these programs; who could fund them?

Our aim is to make this information available along with our maps so that anyone can use it to help volunteer-based tutor/mentor programs grow in more places where they are needed. As we learn more and have more resources we seek to constantly add new questions to expand the community-wide understanding of the universe of volunteer-based tutor/mentor programs.

If you operate a volunteer-based tutor/mentor program please fill out the survey on the following pages to tell us about your program.

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This survey is also available on-line in the Program Locator section of  http://tutormentorprogramlocator.net/Portal2008/login.asp . Email tutormentor2@earthlink.net to schedule a phone meeting where you can be registered and shown how to fill out the survey on-line. 

Tutor/Mentor Connection (T/MC)  TUTOR/MENTOR PROGRAM PROFILE
for the School Year Ending _____

Please complete one PROGRAM PROFILE for each site you operate. Information from the PROFILE is used to update the On-Line T/MC Directory, and to provide information your organization can use to build a case for its services in different parts of the city. Please return your completed PROGRAM PROFILE to Tutor/Mentor Institute, LLC, Merchandise Mart PO Box 60654. Email tutormentor2@earthlink.net with questions.

Background: Please identify your name and program:

Agency: ______________________________________
Program/Unit ______________________________________
Address ______________________________________
City _________________ Zip Code ____________
Phone: __________________Fax:________________
E-Mail ____________________________________
Web Site ULR _____________________________________
Your name: ______________________________________
Title: ______________________________________
Date Program Profile was completed ____________________

II. The Mission:
1. Please provide a 50 word description of your tutor/mentor program's services, hours of operation, meeting place and age group served. This information will appear in Program Locator Directory at http://www.tutormentorprogramlocator.net/Prgloc.aspx  . This can be an attachment.

2. If you have an annual plan, or strategic plan that shows your Tutor/Mentor program's mission, action plan and expected outcomes, please include that information with your survey.

3. If you have an Internet web site, please provide the ULR address. The Tutor/Mentor Connection will build a link from its site to yours. The T/MC invites you to do the same. This can create tremendous new visitors to your site, the T/MC site and other tutor/mentor programs throughout the city.

III. The Program:

4. Please mark the description that best matches the type of program you offer (mark only one).

___A. Pure Academic (Tutoring) Program. Focuses on homework and the fundamentals: reading, writing and arithmetic, and improving grades and high school/college entry. Normally in a group setting; does not emphasize a long-term personal relationship between the tutor and child.

___B. A Mixture of Academic (Tutoring) and Mentoring. Focuses on one-on-one mentoring as well as improving grades. May also involve field trips, speakers, arts, technology, college and career readiness programs, etc. Youth usually meet at a central site. Most youth work with the same tutor or mentor each week, usually in a one-on-one or in a small group setting.

___C. Pure Mentor Program. Youth are usually in a one-on-one partnership with an adult volunteer. May also feature field trips, field trips, or motivational speakers. Scholastic achievement not a primary goal.

___D. Alternative School and/or School-based Program. A learning center or program that takes place at a public or private school during the school day or directly after school.

___E. Recreation or Sports Program. Usually at a community center or club, offering constructive use of after-school hours. Academics are not part of primary mission.

5. In addition to the primary service described above, your program also includes one or more of components of your program. (Mark all that apply)

·         5a ___ Computer Technology Center. Youth use computers for homework, networking, on-line mentoring and/or to develop workplace computer skills

·         5b ___ Arts Program – youth participate in writing, drawing, photography, theater and or video creation as part of a regular mix of services

·         5c ____College and Career Readiness program

·         5d ____ Work skills/apprentice program

·         5e ____ Other (describe _______________________________________ ___________________________________________________________

·         5f _____ none of the above

6. Which of the following services are provided by your tutor/mentor program? Please check all that apply.

____ A safe place for children to learn and grow
____ An ongoing relationship with a caring adult or mentor, tutor or coach
____ A marketable skill through effective education
____ A healthy start
____ An opportunity to give back through community service

7. For how many years has your program offered these services in the neighborhood(s) you currently serve? (check one)

__Less than 1 year
__1 to 2 years
__3 to 4 years
__5 to 6 years
__7 to 10 years
__More than 10 years

IV. The Youth:

8. Currently, how many youths are regularly participating in your program? _____ 

    How many, according to grade? ___Elementary (K-5) ___Jr. High (6-8) ___Sr. High (9-12)

9. How many youths were regularly participating at the same time one-year ago? _________

    How many by grade? ___ Elementary(K-5)          ___  Jr. High(6-8)      ___Sr. High(9-12)

10. During what time(s) does your program offer tutor/mentor programs? (check all that apply)

     __ Afternoon __ Evenings __ Weekends __ Other (please specify)_______________ ___

11. How many of your youth are in one-on-one adult/youth matches? ________

     How many are not in such matches? _____

12. Please provide percentages showing the racial composition of youth in your program.

___   African American
____ Latino
____ Caucasian
____ Asian
____ Other

V. The Volunteers:

13. How many volunteers are regularly participating in your program as tutors and/or mentors (as of May 10) ?

____current number of tutors/mentors (at end of _____________ school yr.)
____average percent participating at regular sessions

14. How many of your volunteer tutors/mentors were regularly participating in your program at this time last year?

____Previous school year # of volunteers       ____Previous school year average participation

15. What is the average amount of time per week that a volunteer tutor/mentor spends one-on-one with a youth?

1-2 hrs/week ____
2-4 hrs/ week ___
Over 4 hrs___
Volunteers meet with youth two times a month ___
Volunteers meet with youth only once per month ____

16. For your volunteer population, provide percentages for all categories applicable (if available)

Age Range 
12-19 _____
20-35 _____
36-50 _____
51+ _____

Racial Composition

African American____
Latino ____
Caucasian ____
Asian ____
Other ____

17. On average, how long are tutor/mentor volunteers active with your program? (check one)

Less than 1 year(1) ___
1 to 2 years(2) ___
3 to 4 years(3) ___
5 to 6 years(4) ___
7 to 10 years(5) ___
10 or more years

(6) VI. Program Administration

18. In which of the following events did your organization participate during the past 12 months?

___ November Tutor/Mentor Leadership Conference
___ May Tutor/Mentor Leadership Conference
___ Visit www.tutormentorconnection.org  web site
___ Visit http://tutormentorconnection.ning.com site
___  Not aware of these
 

19. Please describe up to three workshops topics that you would like to have presented at a Tutor/Mentor Leadership Conference and that would motivate your staff and volunteers to attend:

Please describe the work your organization does on your own web site. Include newsletters, videos, blogs, photos, etc. The link we put on the Tutor/Mentor Program Locator pointing to your web site should draw visitors to your site. The information you provide can convert them into volunteers and supporters.

If you have questions EMAIL tutormentor2@earthlink.net

T/MC web site, http://www.tutormentorconnection.org  .